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Safeguarding Policy

Effingham & Leatherhead Rugby Football Club

Safeguarding Children & Vulnerable Adults Policy

  1. Effingham & Leatherhead Rugby Football Club acknowledges its responsibility to safeguard the welfare of all children and vulnerable adults involved in Effingham & Leatherhead RFC from harm.
  2. Effingham & Leatherhead RFC confirms that it adheres to the Rugby Football Union’s Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document.
  3. A child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17 year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected.
  4. The Key Principles of the RFU Safeguarding Children & Vulnerable Adults Policy are that:
    • The welfare of the child or vulnerable adult (as appropriate) is, and must always be, paramount to any other considerations.
      All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm.
    • All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.
    • Working in partnership with other organisations, statutory agencies, parents, carers, children and young people is essential for the welfare of children and young people.
    • Children have a right to expect support, and personal and social development delivered by an appropriately recruited, vetted and managed in relation to their participation in rugby union, whether they are playing, volunteering or officiating in the community or professional areas of the sport.
  5. Effingham & Leatherhead RFC recognises that all children have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. Effingham & Leatherhead RFC recognises that this is the responsibility of everyone involved, in whatever capacity, at the club.
  6. Effingham & Leatherhead RFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate. Effingham & Leatherhead RFC will ensure its spectators, parents, members and officials are all aware of and have accepted the club Photographic Policy as set out on the club player registration form and on the Effingham & Leatherhead RFC website.
  7. The Club Safeguarding Officer is Nick Maroudas (07522445534 or safeguardingoffcer@eaglesrugby.club) . If you witness or are aware of an incident where the welfare of a child has been put at risk you must, in the first instance, inform the Club Safeguarding Officer. They will then inform the CB Safeguarding Manager and the RFU Safeguarding Team. If an incident involves the Club Safeguarding Officer you should inform the [Club Chairman] and either the CB Safeguarding Manager or the RFU Safeguarding Team.
  8. All members of Effingham & Leatherhead RFC who have a regular supervisory contact with children or a management responsibility for those working with children must undertake an RFU Enhanced DBS disclosure. For further details of this process please see RFU Regulation 21 – SAFEGUARDING.
  9. Effingham & Leatherhead RFC will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU. In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, the CB or the RFU:
    • Working alone with a child, children, vulnerable adult, or adults.
    • Consuming alcohol whilst responsible for children or vulnerable adults.
      Providing alcohol to children or allowing its supply.
    • Smoking in the presence of children.
    • Humiliating children or vulnerable adults.
    • Inappropriate or unnecessary physical contact with a child or vulnerable adult.
    • Participating in, or allowing, contact or physical games with children or vulnerable adults.
    • Having an intimate or sexual relationship with any child or vulnerable adult developed as a result of being in a ‘position of trust.’
    • Making sexually explicit comments or sharing sexually explicit material.
  10. Effingham & Leatherhead RFC manages the changing facilities and arranges for them to be supervised by two adults (RFU DBS checked) of the appropriate gender for the players using the facilities. Effingham & Leatherhead RFC ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children or vulnerable adults.
  11. The playing grounds and facilities of the club are accessible to members of the public and other sports users. Coaches, volunteers and parents should be aware of this in relation to children’s changing and toilet facilities and should challenge anybody not known to them if found in these areas.
  12. Effingham & Leatherhead RFC will ensure that its coaches [and team managers] will receive the support and training considered appropriate to their position and role. The RFU “Managing Challenging Behaviour” Policy has been adopted and circulated amongst the club workforce both, voluntary and paid.
  13. Any events held on Effingham & Leatherhead RFC premises must comply with this Policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected. Any tours, overseas or domestic, undertaken by Effingham & Leatherhead RFC must comply with the relevant RFU Regulations and Guidance relating to tours.

This must be adopted in accordance with the club constitution.
Signed ………………………………….
Date …………………………………….
29/08/2024